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Project Management: Instruments of Service

A client comes to an architect asking for his drawings, models, and everything else that he has created to design a building. The client's justification is that they paid for those materials, so they should rightfully be theirs.  The materials used to create the design and development of a building project are not owned outright by the client. This is a common misconception because those materials are classified as instruments of service. What is necessary in understanding the concept of instruments of service is what the architect provides-and that is a service. Although architects design buildings, they do not provide the product of the building but rather the service of designing the building. The instruments of service are a part of providing that service, not a product. Per the agreements and contracts between the architect and the owner, the owner is given the right to use the instruments of service for their project at a certain location within a certain timeframe....

Project Management: Value Engineering

A building project has undergone a substantial design process; however, when it comes to the bidding and negotiation phase, it is discovered that the project is grossly over budget. Uh oh. First of all, contractually, it is the architect's responsibility to keep track of costs with each phase. During schematic design, these costs may be square footage or unit costs, which are very general. Design development adds more detail and costs may be associated with the quantity of square feet for specific materials or assembly costs-the cost of a certain assembly per linear foot.  The bidding and negotiating phase is when a prospective contractor assigns actual costs to compile the cost of work. This is the most accurate cost for the work; however, the architect should always track costs throughout the process.  So, the costs come in grossly over budget. What to do? It is the responsibility of the architect to be mindful of budget. The architect can solicit the owner for add...

Practice Management: Direct vs. Consequential Damages

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Per AIA contracts , there is a lot of verbiage regarding damages. Often, all parties agree to the waiver of claims due to damages in the AIA contract A201, the general conditions of the contract for construction.  The waiver of claims means that all parties bound together by this contract agree to hold the other parties harmless should damages be claimed. This is done for many reasons, but let's first look at the matter of definition.  First, what is a claim and what makes it direct or consequential? A claim is a formal request to a surety (an insurance company) to be compensated for damages. A direct damage is one that can be directly connected to damage. A common example is that of a roof that has caved in. This would assume that the roof was newly constructed and has failed due to the incompetence of the design. A claim for direct damages would request that the roof be rebuilt if it is found that there was negligence in the design of the roof. Consequential damage...

Project Development and Documentation: Refrigeration Cycles

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Refrigeration cycles are used in many mechanical systems and can be somewhat difficult to understand at first. There are four main components to the refrigeration cycle: compressor, condenser, expansion valve, and evaporator. A refrigerant flows within the lines (pipes) of the system and enters through those components. To start at a point (since it is a cycle), the vapor leaves the low-pressure side of the evaporator to the high-pressure side via the compressor. The compressor compresses the refrigerant, making the vapor the hottest at that point. After the vapor leaves the compressor, it enters the condenser where the condenser rejects the heat and the vapor turns into liquid state. The liquid then travels to the expansion valve/thermal expansion valve where it enters the low-pressure side of the system and through the expansion valve to turn back to liquid state. It then travels through the evaporator, where heat is absorbed and continues in the loop to the compressor. There is a ...

Project Management: Billing and Fees

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It is often said that billing and fees for architectural services are nothing short of an art form. It is a balance between the work to be performed, fair compensation, and the satisfaction of the client. Whatever the outcome, the fees set by the architecture firm should be measured against recordkeeping but also must acknowledge that an architecture firm is also a business and needs to be viable as such.  That viability includes maintaining a profit with every job. No matter the fee structure-hourly, percentage of construction cost, and so on-there should be an added profit calculated into the fee. If you look at a fee schedule, there is a billable rate that is much higher than what actually appears on a paycheck. For example, a project manager may earn an annual salary of $83,200, which equates to an hourly wage of $40/hour. However, the fee schedule for the firm may charge the client $120/hour for their services. Why? Should they feel cheated that they are not getting full...

Programming and Analysis: Net, Usable, Rentable Areas and Efficiencies

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When designing buildings, architects are often employed by clients who are concerned about the efficiency of space. Building efficiencies look at the ratio of net assignable space to gross area for the overall building, usable versus gross for the base efficiency, and even how large a building should be (gross square feet) in relation to the net assignable square footage versus the percentage of efficiency. What these all compare, in different ways, is the relationship of usable space to unusable or unassignable space. Net area or net assignable space is the usable space subtracting secondary circulation. In an office, for example, this may be the area of the actual office space versus building corridors. Usable area is the net assignable area plus the secondary circulation, and the rentable area is the usable area, area for services and circulation, and excludes elevator shafts and stairs.  The reason for determining efficiencies has many benefits to the client. For exam...

Programming and Analysis: How to Size a Building

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With the construction of increasingly taller buildings, how does one determine how large a building can be? That comes down to the codes. There is not one but many codes to reference for the design and construction of a building. For sizing a building, there are a few main codes to reference- zoning code, the IBC building code, and local codes/deeds that may include provisions for easements and the like.  Easements determine if there are any utilities or other services for the public or special site conditions that necessitate the dedication of a portion of private land for its function. These often restrict blocking, removing, or building on certain areas.  Zoning codes are municipal codes that determine the density and character of cities-usually more urban areas. Zoning codes spell out the ability to build on a lot including the floor area ratio (FAR) and building height limitations. FAR determines how much a site can be built upon, which can start to determine th...